The short answer.
A childcare centre's website should turn parent inquiries into booked tours without adding work for staff: instant inquiry responses, online tour booking with reminders, post-tour follow-up, and waitlist management — all automatic, every message approved by you, children's information protected under Alberta privacy law. CleverBotix builds the website and automation together for $500 one-time.
How parents actually choose a daycare.
Parents contact several centres at once; the centre that responds first, keeps the conversation organized, and makes the next step easy wins. The problem: the people answering inquiries are the same people caring for children — an inquiry at 10 AM gets answered at 4 PM, if at all. Automation handles routine steps so your team spends time on conversations that need a person.
What your website needs to do.
Answer parents' questions before they call
Ages, hours, location, typical day, enrollment.
Capture the inquiry at peak interest
Simple form (name, phone, email, child's age, what they're looking for) flowing straight into your system.
Make tour booking effortless
Prominent online booking with real-time availability — a parent who must call during business hours might not bother.
The automation: what happens after the inquiry.
Immediate acknowledgment
Warm text instantly, even midnight — team follows up personally next morning.
Tour booking and reminders
Confirmation + day-before + few-hours-before; reminders fix most no-shows.
Post-tour follow-up
Thank-you with next steps, application nudges, sensible check-ins — system tracks every inquiry's next step.
Waitlist management
Regular check-ins so families don't drift; warm list when a spot opens.
Re-enrollment and reviews
Deadline reminders; Google review asks after positive settling-in.
Human oversight: where the automation stops.
Every automated message is written in your centre's voice and approved by you before anything sends. Anything sensitive — a question about a child's needs, a concern from a tour, a difficult conversation — goes to a person immediately. The system flags and routes; it never answers those on its own.
Privacy: children's information is protected.
Alberta's Personal Information Protection Act (PIPA) covers daycare operations. In plain terms: collect only what's needed (contact details + child's age group on the inquiry form — never health records); consent by default for personal information; Canada's anti-spam rules for marketing messages with working opt-out; access limited to role; you own the accounts and data, fully exportable. (Not legal advice — but the setup is designed around these principles from the start.)
Collect only what's needed
Contact details + child's age group on the inquiry form — never health records.
Consent by default
For personal information; Canada's anti-spam rules for marketing messages with working opt-out.
Access limited to role
You own the accounts and data, fully exportable.
What you provide vs. what CleverBotix handles.
You provide
- A conversation about programs/ages/hours/enrollment today.
- Centre details (photos, logo, programs, tour availability, Google Business profile).
- Approval of every message.
- Your judgment on anything flagged for a human.
We handle
- Website design and build (program pages, inquiry forms, tour booking).
- The full inquiry workflow.
- Message templates in your centre's voice.
- Review automation.
- A simple dashboard (inquiries, booked tours, family pipeline).
- Recorded walkthrough.
Why bundle the website and the automation.
Bought separately, systems don't talk to each other and inquiries fall through gaps. Built together: form, calendar, messages, and waitlist run on one connected system — the parent's journey tracked in one place.
The price
$500
one-time
Website build + complete enrollment automation + team walkthrough. Any ongoing software subscriptions (hosting, automation platform) billed separately by those providers — we'll tell you exactly what they cost before you commit. You talk to us first, see the plan, approve everything before a single message reaches a real parent.
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